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Post Defense Activities

• Final Dissertation Copy
  • Signature/Approval Pages
  • Editing
• Finalization of Dissertation Steps

Final Dissertation Copy

It is not unusual for the examining committee to recommend a number of changes in the defense copy of the dissertation. The candidate should work closely with the dissertation director as these revisions are made.

The final dissertation should be checked as carefully as any article or book being prepared for publication. Format, style, spelling, punctuation, and references should be in final form before the committee gives final approval to the dissertation.

Signature/Approval Pages

Signature/ Approval pages will be done electronically. The form can be found on the EHHS Graduate Student Services and Forms website. The candidate should be careful to note the examples of the signature page in the Guidelines for Preparation of Theses and Dissertations. Please ensure that you have all proper names and email addresses for your entire committee along with the School Director prior to beginning the electronic form as you will be required to enter these. Please ensure that you have all proper names and email addresses for your entire committee along with the School Director prior to beginning the electronic form as you will be required to enter these.

Once you begin the electronic document it will automatically move through all the signatures and end with the Associate Dean. The process will be completed once all corrections to your document have been made. If you have any questions, you can contact Luci Wymer, awymer@kent.edu in the Associate Dean’s office.

Editing

It is suggested that the candidate hire a dissertation editor (a list of recommended editors is available through the Administrative Affairs and Graduate Education office by contacting awymer@kent.edu) to assist in producing an error-free document that can be a continuing source of pride for the individual and for the College of EHHS. When working with an editor it is important to be specific about the scope of the editing expected. In general, the less polished the document delivered to an editor, the greater the editing cost. Please provide your editor with a copy of the Guidelines if they are not one of the EHHS recommended editors.

Typically, candidates request editors to check the following:

1. Type style.
2. Pages preceding text to note whether the following items are properly included: title, copyright, and approval pages; preface and table of contents; lists of figures, illustrations, and tables; blank pages before title, copyright, approval, and preface pages.
3. Margins, spacing and pagination.
4. Chapter titles and subheadings.
5. Paragraph and sentence structure; punctuation, spelling, and vocabulary usage in text and appendices following standard procedures as presented in APA.
6. Coordination of text with appendices, references, tables, and illustrative material.
7. Tables, figures, and references for consistency with the APA used by the student.

Finalization of Dissertation Steps

Each term, there is an official deadline for electronically submitting the final corrected copies of the dissertation and survey of earned doctorates.

The candidate should check Important EHHS Graduate Dates for the deadline dates for the semester in which graduation is anticipated.

1. Approval/Signature Pages
   1. Approval/Signature Pages are being processed electronically. The form can be found at EHHS Graduate Student Services and Forms. Please have the proper names and email addresses for your entire committee and the School Director prior to beginning the electronic form. Once you begin this process the form will automatically move through the process.
   2. Review the Guidelines for Preparation of Dissertation appendices for examples of needed information.
2. Finalize document in preparation for upload to
   1. Dissertation information for upload is available on EHHS Graduate Student Services Doctoral Students. You do not need to submit a paper or electronic version for review prior to upload.
   2. The Office of Administrative Affairs and Graduate Education will be notified as soon as you have uploaded your document.
3. Review of Dissertation/Thesis
   1. The Office of Administrative Affairs and Graduate Education will pull a copy of your document from the ETD site and review for any formatting issues.
   2. Luci Wymer will contact you via your KSU email once the review is complete.
   3. Once you and/or your editor have made the appropriate corrections you will re-upload to OhioLINK, following the instructions provided.
   4. The document is again reviewed for appropriate formatting.
   5. Once all corrections completed, submit the final revised version to ETD site – ETD Submitter User Manual (PDF)
4. Students are responsible for copyrighting and hardbound copies.